Minutes 9th July 2015

Minutes of the Meeting of Clifford Parish Council held in Clifford Community Centre on Thursday 9th July 2015 7.30 p.m.

Christine Bates (clerk) Martin Preece (Vice Chairman)
Margaret Davies (Chairman) Phillip Price County Councillor
Richard Mighall (Commons Officer) Candia Compton
Billie Jones Will Bullough
Karen Dowell David Morgan
John Neville (PRO)

1) Apologies, David Bennett Meeting closed

Meeting open to members of public reference Llanycoed New planning change from Geo Domes to Safari Tents Also change in months tents would be up and trading from March to September to a fine weather approach. Council listen to comments and concerns from all parishioners :-Comments submitted from Clifford Council

  1. The geodomes have, throughout all previous applications and discussions, been described as accommodating couples; the bedding arrangements being for 2 people only. It follows therefore, that as the safari tents accommodate at least 4, permitting them instead of geodomes amounts to accepting an extra 10 people on site above the previous agreed total of 26. In our view such additional accommodation expands the scope of the project and should not be allowed. With 2 building conversions still to be done (each to accommodate 4) the Drovers Rest website already advertises accommodation for 28.
  2. The originally agreed period of 1st April to 31st September for the geodomes to be in position was a carefully calculated and agreed compromise in the original permission. It is our view that this should continue to be strictly adhered to and certainly not altered to an open ended arrangement as currently requested.
  3. The geodomes were to cover an area of less than 20 2m each whereas the tents cover 35 2m. The claim that the geodomes require a deck of 55 2m is not substantiated or accepted by the Parish Council. The area required to support a geodome would appear to be approximately half that which has been built for the safari tents without permission.
  4. The applicants consistently describe their target visitors as families and couples who want a quiet time and who love and respect nature and the countryside. The Parish Council therefore notes with deep concern that the site now accommodates hen nights and is advertising to book further similar groups. It was exactly this sort of gathering which the council were originally determined to avoid. The Parish Council therefore requests that Drovers Rest have, in common with many other campsites across the county, a curfew for noise and group activities imposed from 11 p.m. onwards.
  5. The applicants currently have a S106 permission for 8 vehicles on site per day, which we understand is monitored by CCTV. The Parish Council consider this method of monitoring to be inadequate. As far as we can determine the CCTV is not able to detect how many visitors and service vehicles travel along the access road per day which is the key factor. Current monitoring also relies upon a valid complaint being registered with the council before any check would be triggered. There exists no likely source of such a complaint and neighbours are quite rightly not prepared to be involved. Should an extra 10 people be permitted on site. (i.e. if the safari tents are allowed) the potential for even more car movements would be inevitable.
    Meeting Closed to members of Public

2) Declaration of Interests – None

3) Approval of Minutes of the Council dated May 14th 2015 all agreed to be a true record of the meeting and signed by the Chairman.

4) Casual vacancy of Parish Councillor – Clerk to place the notice in link.

5) Finance: Council approved payment of:

A) Martin Leighton – Lengths man

6) Reporting information Highways – Middlewood :Bridge works completed. Still outstanding Brick House Culvert, Slate house 40 mile repeater still flat. Water still running from Castlefields Chase Linz to contact sparky on prospect cottage Verges to be cut in Clifford

7) PRO Update – John Neville
CL 8 (Harewood Farm) new roadside fingerpost and new plank bridge.
CL 10A (on WVW) snicket next to council houses overgrown and path very uneven – request Martin to deal with.
CL 4 Between Clifford Place and approach to Sheepcote Farm – still has extremely dangerous stream crossing
Merbach Hill – very overgrown on WVW – will go with small working party to clear.
CL 78 – from near Middlewood Bridge across field of wheat – path not been defined and stile not visible – will re-walk this.
CL 60 east of Yew Tree Farm – Railway cutting steps dangerous, broken plank bridge and broken footplate on stile.
Various other stiles have been reported and cutting back done.

8)Update County Councillor- Core stragity response was due 1stJuly policy is not sounds so policy needs changing so delay middle September. See Report

9) Update Commons Officer :
Chapel Common Car Park. The contractor who had offered to undertake the work was heavily involved in another project, and had been unable to start the work for the time being. Alternative contractor(s) would be sought. It may be that we will have to resort to self-help.Chapel Postbox. A response was still awaited from Royal Mail concerning the renovation of the Chapel post box. Royal Mail would be hastened.
Castleton Cottage Post box. A response was still awaited from Royal Mail concerning the reinstallation of the Castleton post box. Royal Mail would be hastened.Chapel Common Litter Bin. In view of the large amount of litter left on and by Chapel Common (mainly by the Wye Valley walkers), it was agreed that a strong litter bin be positioned beside the 2 bench seats outside the Chapel. The installation work would be undertaken at the same time as the car park was installed.

10) Neighbourhood plan – await decision on Core Strategy

11) Consider Planning Applications planning application

Meeting ended 21.40
Next meeting to be held on Thursday September 10th 2015 at Clifford Community Centre. MTG Meeting Starts 7.30pm